TERMS OF REFERENCE FOR CONDUCTING A BASELINE SURVEY FOR TILITONSE FUNDED COMMUNITY BASED ORGANIZATION PROJECTS
Tilitonse is a grant making facility jointly funded by the UK Department for International Development (DFID), Royal Norwegian Embassy, and Irish Aid. In line with the Government of Malawi’s Policy Frameworks, especially the Malawi Growth and Development Strategy, Tilitonse supports civil society to play a role in promoting democratic governance. The overall goal of the programme is to promote governance in Malawi that is increasingly inclusive, accountable and responsive to its citizens.
Tilitonse was designed with the underlying principle that increased levels of citizen voice, action, and interaction with government, private sector and others, can create increased responsiveness in duty bearers and power holders in and outside government and lead to greater social inclusion, increased accountability and improved delivery of basic services.
Since its inception, Tilitonse has provided support to about 73 civil Society organizations through several funding streams, including the ‘Open Call’, the ‘Thematic Call’ and the ‘Accelerated grant’ windows. As a learning organization, it was however realized that whereas there has always been a good response from a wide range of organizations in Malawi, a significant number of community-based organizations (CBOs) have often failed to qualify. Tilitonse Fund introduced a special window targeting CBOs which has resulted in the approval of 26 Community Based Organizations by the Tilitonse Board to implement various projects aimed at achieving accountability, transparency and responsiveness at community and district levels. The funded CBOs have got geographical coverage in the districts of Rumphi, Blantyre, Chitipa, Karonga, Mzimba, Chiradzulu, Neno, Chikwawa, Mwanza, Thyolo, Balaka, Nkhatabay, Lilongwe and Nkhotakota. In line with the Tilitonse four outputs, the funded CBOs are implementing projects focusing on the following key result areas:
- Enhancing citizen voice to demand better service at community and district level;
- Strengthen citizen participation and monitoring of local service delivery including projects like LDF, CDF and FISP;
- Capacity building for local governance structures such as VDCs, ADCs, School Management Committees, and Natural Resource Management Committees etc.;
- Providing access to information to the local communities on their rights, entitlements and responsibilities;
- Facilitating engagement between the local communities and duty bearers at district level.
Each of these funded projects has a result framework that makes a contribution to the achievement of the Outputs, Outcomes and Impact in the Tilitonse Logical framework.
Instead of each individual funded project conducting its own baseline survey, Tilitonse intends to centrally commission a baseline survey in order to establish benchmarks for indicators in each of the project Results Frameworks and as advance preparation for the subsequent evaluation of the funded projects. The baselines will be used as a basis to monitor and assess progress achieved by the CBOs and their overall contribution to the desired changes in the Tilitonse Log frame.
It is against this background that Tilitonse invites applications from a team of qualified consultants to submit proposals to conduct a baseline survey for the approved Community Based Organizations in Malawi. Joint applications among consulting firms are greatly encouraged. The consultants will work under the direct supervision of the Tilitonse Secretariat.
1. Objectives of the Baseline Survey
To collect baseline data, both qualitative and quantitative, which will be used to establish the current situation in relation to the indicators in the Project specific Results Frameworks and also relevant indicators in the Tilitonse Log frame. The baseline survey will help to collect information which will enable the Community Based Organizations and their partners to use as bench marks against the project outputs, outcomes and impact.
2. Scope of the Assignment
There are a total of 26 CBOs funded under the CBO window. The consultant is expected to draw and work with a representative sample based on mapping of thematic areas, and districts covered by funded projects. To read the specific details on the mapping of the CBOs click here
The baseline survey will focus on the following tasks:
Determine levels of inclusiveness, accountability and responsiveness of local governance structures at community and district levels in relation to stated indicators;
Determine the extent to which community members and CBOs monitor delivery of various local projects supported through the Local Development Fund, Constituency Development Fund, and Farm Input Subsidy Programme
Determine the extent to which local people participate and engage duty bearers in decision making;
Determine levels of dialogue and engagement between district councils and communities;
Determine levels of capacity among the local governance structures such as VDCs, ADCs, School Management Committees, Natural Resource Management Committees and their ability to demand accountability, responsiveness, and inclusiveness;
Determine levels of knowledge with regard to citizen rights, entitlements and responsibilities;
Access to information with regard to citizen rights, entitlements and responsibilities.
The Consultants are expected to employ both a qualitative and quantitative approach. The developed research methodology should be participatory to enable the CBOs to actively participate but also take an active role in making suggestions that can address critical areas of the governance projects. Key activities will include but not limited to:
Literature review of the proposals, project specific results frameworks, and the Tilitonse Log frame
Primary data collection
Secondary data collection
- Carry out key informant interviews and focus group discussions in sampled districts and communities
- Case Study analysis to allow an in-depth understanding of the current situation
The Consultants will be expected to develop a systematic and detailed methodology for data collection and analysis for the baseline survey that includes a sampling strategy, data collection tools and data analysis and report writing. The Consultants will also be expected to recommend mechanisms for tracking progress of the project including sources of information and the means of verification.
4. Expected Outputs
Working under the direct supervision of the Tilitonse Secretariat, the Consultant shall deliver the following outputs:
An inception report that includes detailed methodology, work plan, and data collection tools:
- Draft report submitted to the Tilitonse Secretariat that will include a background, approach and methodology used, the detailed findings, recommendations and conclusion, and annexes;
- Final Report incorporating comments from the Tilitonse Secretariat and CBOs;
- At least 6 case studies providing an in-depth understanding of the baseline situation in relation to the objectives stated above;
- Submission of hard and electronic databases of results (preferably in Excel), and any other documents referred to in the baseline report.
5. Time Frame.
The assignment should be carried out within a maximum period of 20 billable days within the given time frame.
6. Profile and Competency of the Consultant
The Consultants should possess a university degree in either of the following disciplines: Development Studies, Economics (preferably with bias towards monitoring and evaluation). He or she should have considerable practical experience in carrying out baseline surveys and should also have practical experience in local governance as well demonstrated experience interacting with Community Based Organizations, communities, local governance structures and district councils. Experience with Political Economy Analysis and Tilitonse approaches is an added advantage.
The Consultant will have a contract covering the time allocated, fees and other specifications. Alterations to these contracts may be made by way of amendments following agreed changes between the consultant and the Secretariat. Consultants may be paid once the quality of the completed task against which time has been allocated has been signed off by the Secretariat.
Interested individuals, teams and firms should submit Technical and Financial Proposals clearly marked “Expression of Interest: Baseline Survey for Tilitonse Funded Community Based Organization Projects”. Submissions should be addressed to;The Program Manager, Tilitonse Fund Kang’ombe House, 7th Floor, West Wing P.O. Box 31238 Lilongwe
Applications can be hand delivered, or sent by post to the above address.
The deadline for receiving the applications is 1st December 2014 before 12pm. Consultancy Firms as well as individual Consultants are encouraged to apply although individuals working as a team will be given priority.